Ethics and legality are conditions for competitiveness and permanence. They provide security to customers, suppliers, shareholders and the community in general.
This Code states the ethical guidelines that Carbotecnia collaborators assume in our decisions and actions.
Recognizes compliance with the laws and regulations that apply to the company.
It frames the policies and guidelines of the same, and represents a commitment to maintain the highest ethical level in its performance. We will avoid violations of it.
When we witness its occurrence, or when there are doubts, we will inform the immediate manager, another superior or the Human Resources department.
It is our responsibility to demand that people and companies with whom we do business also comply with it.
About personal rights and obligations
Personal honesty and honesty
To be trustworthy to others, we must answer for our own decisions and actions. Righteousness and honesty are essential principles for life in community. Failure to do so has consequences that we must bear.
Compliance with the law
Any activity that we carry out must fully adhere to the applicable legislation (laws, regulations and standards). We are responsible for keeping ourselves informed about it, since its ignorance is not an argument that justifies its non-compliance.
When it is our knowledge that a client or supplier does not adhere to the same, we will not maintain the commercial relationship.
Dignified treatment and respect
Everyone deserves dignified treatment, regardless of age, gender, race, psycho-affective orientation, religion, socioeconomic status, appearance, educational level, physical or intellectual abilities, skills, hierarchical level, political affiliation or any other personal characteristic or conviction. Therefore, we will treat each other with respect, kindness, and a sense of justice. All this, through explicit words and everything that makes up human language, such as gestures, body language, silences, tones of voice, illocutionary language and actions that carry a message.
Based on the above, at Carbotecnia we will not only not discriminate, but we will also value the differences between employees.
When a person fails to comply with the responsibilities of their position or with the commitments that they have established in the company, they will be notified and will be required in accordance with what is conducive, but it will not be a reason to stop treating them with dignity, respect and kindness.
The work environment is everyone's responsibility. It is essential that it be harmonious and that it privileges joy and peace. The dignified treatment and the respect are the base to achieve it. When this is not enough, we will seek dialogue and agreements that allow it. When necessary, the immediate boss, the Human Resources department or superior managers will intervene until conciliation is achieved and harmony is restored.
Criteria for hiring, remunerating and promoting staff
Decisions related to hiring or rejections, remuneration and promotions will be made in accordance with internal policies and applicable labor laws, and will be based solely on objective and measurable criteria, such as studies, skills, abilities, achievements and performance. In doing so, discrimination is avoided and equal treatment and opportunities are promoted.
Health and security
We are responsible for maintaining a safe and clean workplace by strictly following safety rules and regulations. Likewise, the company will provide us with facilities that have hygienic bathrooms, drinking water and, if possible, adequate areas for food consumption. For our part, we will comply with the obligation to use the protective equipment correctly, and we will attend training courses for its use.
We will promptly report unsafe acts that put us in danger, as well as risk situations for the company's assets.
The company will provide the staff with information necessary for health care and occupational safety. Those of us who perform services to clients outside of Carbotecnia's facilities will make sure that our work adheres to the same health and safety provisions that we apply in our company. The personnel in charge of industrial safety and health at work is committed to complying with the laws and regulations that apply, and with the policies, practices, systems and procedures established by the company. Our cooperation is essential to avoid serious misconduct or recurrence that endangers the health and life of the personnel or the assets of the company.
Threats and violence in the workplace
Abusive, hostile, or offensive conduct is unacceptable, whether verbal, physical, or visual. Some examples include derogatory comments based on certain physical, racial or ethnic characteristics, on the socio-economic or cultural level, in the place where it was studied or the activities that are carried out.
Gestures, comments and offensive communications will not be accepted.
Our company seeks to maintain a safe and reliable work environment, so it will not tolerate threats, acts of violence or physical or emotional intimidation; prohibits the entry to the workplace of any type of weapon or tool that could be used to harm a person.
Position or sexual harassment
Under no circumstances may collaborators in higher management require a subordinate to carry out different actions for which he has been hired, hence it is not allowed to exert pressure to force us to execute a specific act that does not correspond to our functions or description. of the post. It is forbidden to harass any collaborator within the company to obtain a personal relationship or favor.
Child labor and forced labor
The company does not agree to hire personnel under 18 years of age, or to force an employee to carry out activities against their will.
On the patrimonial property of the company
Company-owned information, systems and procedures
The custody and conservation of the company's assets is the responsibility of all collaborators, so we must avoid damage, misuse, losses, sabotage and theft. The assets of the company are not only buildings, machinery, tools, vehicles, furniture or computer equipment, but also technical documents, procedures, technologies, data, systems, electronic or telephone communications, written or voice mail, strategies of business, advertising campaigns, trademarks and patents, among others.
We will use the assets and resources assigned to each of us, responsibly and exclusively for the performance of the activities entrusted to us by the company; We will do so by respecting the guidelines established by the company, as well as the applicable policies and procedures.
Responsibility in the registration of information and in the preparation of reports
Those responsible for recording information and preparing reports will follow internal control policies and guidelines, to provide the company with reasonable security. All records and reports will contain true, accurate and reliable data. This includes financial, business, cost data, as well as those related to quality control, safety and human resources. We will avoid altering information, as well as registering false or simulated entries or omitting exits or dispositions, since we are aware of how serious this means.
All financial books, records and accounts by which the assets and performance of the company are controlled will accurately reflect each transaction and event. The information will be on time and will be complete, accurate, balanced, correct, understandable, and will comply with the accounting criteria, as it is required for timely decision-making. Use and handling of information
We will keep proprietary and privileged information secure, and limit access to it to those who have a need to know it to carry out their work, in accordance with established policies.
Privacy of information within the company
We will maintain the confidentiality of information that gives us an advantage over the competition or that may expose us to damages if it is disclosed prematurely or improperly, such as manufacturing methods, calculation procedures, trademarks, technology, unit costs, internal information about tenders, financial and strategic information, and confidential information related to clients and suppliers.
We will protect privileged information, such as that which is strategic, cost data, the files of our collaborators, their salaries, internal processes and procedures, the prices of our products, customer lists, the development of new products, and all information that may be useful to competitors. On the other hand, the information considered confidential, non-public of the company, to which we all as collaborators have access, should not be reproduced without the express authorization of the area responsible for its generation and custody. Company administrators must ensure that external personnel with access to this information comply with policies and procedures through the necessary controls.
Privacy of customer and supplier information
The foregoing also includes information that suppliers or customers have entrusted to us. The obligation to preserve proprietary and privileged information continues even when the supplier or customer's employment relationship with Carbotecnia ends. Therefore, one of the measures we will take is not to discuss confidential information in public places, family circles and with third parties.
Policies on company assets
We will be responsible for protecting the assets that the organization entrusted to us. They can only be used for business purposes, and will be in charge of whoever protects or uses them.
Computer systems are essential for the daily operation of our company. It is essential that the hardware, software, as well as the access, processing and storage of data, are adequately protected, and are used exclusively for duly authorized purposes. The company has several security systems to protect its computer systems. We will not use any program to circumvent these systems. We have an individual responsibility to safeguard the company's computer systems and we are responsible for knowing and understanding the specific policies and guidelines that govern the use of networks, systems, and electronic information. Today, electronic devices allow data to be easily carried from offices to homes. The elements to store the information and the systems must be physically protected; access control must also be established for them. Furthermore, all documentation regarding the acquisition of software licenses and the use of said licenses must be kept up to date and available for any verification. Any copying, appropriation or misuse of software is prohibited. Software such as email, internet and voicemail are property of the company and may only be used for company purposes.
No collaborator may install non-institutional programs on their computers, or of which the company does not have the corresponding use license.
No modification should be made to the contracted software, except in cases where it is permitted in the respective agreements, and under the supervision of the Systems area.
There will be no development of systems or programs not authorized by the Systems area.
The internal development of computer equipment, systems and programs, by employees, for the planning and execution of the company's activities, are owned by the company.
Conduct that may constitute a property crime
Any act or omission that may constitute a property crime against the company must be reported, identified and investigated quickly, in order to take the corresponding legal actions. This rule will be applied to conducts that may constitute related crimes or means of preparation for the commission of a patrimonial crime, such as the formulation or receipt of apocryphal or false documents, theft of goods or documents, irregular handling of money and securities, among others. .
On cases of conflict of interest
It occurs when the personal or financial interests of one of the collaborators take precedence over the interests of the organization. As members of the company we must not get involved in situations that are or may be in conflict of interest, and when starting the employment relationship we must sign the Letter of commitment in this regard, in accordance with the existing format and policy. In the event that any of us find themselves in a situation that implies or may involve a conflict of interest, they must notify their immediate boss (using the aforementioned format), who, in turn, will inform the Management and the Resources Department. Humans. The latter will indicate the way to proceed. Direct line managers will promptly report conflict of interest situations that they detect, thereby avoiding any assumption of co-responsibility.
There will be a conflict of interest when any of the following situations occurs:
Personal benefits or towards family and friends
If we participate in an administrative or negotiation decision, of any kind that directly or indirectly may benefit us financially or otherwise, personally, to a close family member or associate.
Development of other activities
When a non-work task, paid or not, negatively affects the fulfillment of our obligations within the company, or is performed on behalf of the company for personal gain.
When there is an economic interest in any kind of company that maintains a relationship with our business area, except in cases where our participation is exclusively as an investor of public and stock exchange securities. As well as if there is any financial interest, through family or friends in companies that are competitors, clients, distributors or suppliers of Carbotecnia, and this may influence decision-making on behalf of the company.
Gifts and entertainment
The gifts, hospitality, entertainment and invitations to meals that we accept may constitute a conflict of interest, so we must waive the request or acceptance of favors, gifts, gifts, gratuities, courtesies from current customers, officials, competitors, distributors and suppliers or futures. Promotional gifts worth up to 15 general daily minimum wages corresponding to the Federal District may be received. To keep gifts greater than this amount, the authorization of the Management is required. If said authorization is denied, the respective gift will be sent to the Human Resources Department to define its destination.
Family members and close personal relationships
Work relationships with blood relatives in ascending, descending or collateral lines up to the second degree may also cause a conflict of interest, for which the company will not accept relatives, except in specific cases in which, in the opinion of the Management, they do not affect or the performance of our work or good relations with the company.
In the event that we become aware of a business owned or operated by a family member or friend who wishes to become a provider of services or products for the company, we must not influence the negotiations in favor of said business. If the function we perform is directly related to negotiations, we must excuse ourselves from participating in them, informing the immediate boss in writing about the relationship with the family member or friend. If we have family or friends who work in the competition, we must refrain from providing information related to the organization, as well as receiving and transmitting information from the competition within the company. We will avoid associating with superiors, subordinates or friends to commit dishonest acts that cause damage to the interests of the organization.
On ethics in the performance of our work
Carbotecnia collaborators consider it an improper practice to use the information of the organization for personal benefit, family or friends. We cannot use the name of the company for our own benefit, that of any other person or organization, as well as the benefits of any negotiation or potential investment, taking advantage of the level or performance of our position.
Responsibility for the authorization of purchases, expenses, payments and sale of company assets
All collaborators empowered to authorize operations such as purchases, payment to suppliers, delivery and verification of travel expenses, we will review what we authorize as part of the responsibilities and commitment aimed at ensuring that the movements are correct and in accordance with the established policies. The personnel who have access, power, use or express authorization to dispose of company assets, as well as its records, merchandise, securities, cash and restricted use material, are personally responsible for their custody.
Ethics in the relationship with suppliers
We are directly or indirectly responsible for the purchasing process, as well as for the contracting of any type of service, which should be objective when selecting suppliers on the basis of better conditions in price, quality and characteristics of the goods or services and always in compliance to the company's purchasing policies. We cannot condition the purchase of products or contracting of services from suppliers, in exchange for a gift or for the discontinuation of supplying products and services to competitors, unless a conflict of interest arises in the supply, with the confidential information or the compliance with the terms of the contract.
As for our competitors, we will conduct ourselves in accordance with the highest ethical standards at all times. Our competitiveness must be based exclusively on the merit of our products and services, on an adequate price, on the opportune service and on the added value that we provide to the client. We will never use illegal or unethical methods to obtain competitive information.
Taking proprietary and privileged information of other companies and disclosing it is prohibited. If by mistake we obtain information that could constitute a trade secret or confidential information from another company, or if we have doubts about the legality of any information obtained, we will consult with the Management.
On personal political and community activities
All employees are free to support community organizations, political, religious or charitable causes of our choice, as long as we make it clear that the points of view and actions are personal, and not those of the company. As collaborators, we must ensure that outside activities do not interfere with job performance. No member of our company may pressure another to express a point of view contrary to their personal belief or to contribute or support political, religious or charitable causes. It is also not allowed to use the company's assets for this.
Carbotecnia supports some charities. For this reason, it is not allowed for us as collaborators to process, commit or agree to donations or financing in the name and on behalf of Carbotecnia. This process needs to be applied rationally, which is why it is limited to the directions of the Directorate.
Consumption of alcoholic beverages, drugs and narcotics
It is essential to go to work free from the influence of substances that could prevent the performance of activities safely and effectively. The use, possession, sale, attempted sale, transport, distribution, or manufacture of drugs, or any other controlled substance is not allowed while we carry out activities within the company's facilities or vehicles.
Any collaborator who is under the harmful effects of a drug, alcohol or any other controlled substance, will be subject to the corresponding disciplinary measures.
The foregoing applies in the same way to external personnel who are within the company's facilities.
Relationship with authorities and public officials
The relationship with public authorities and officials will be in charge of the management or the Directorate.
We will respect the environment, complying with the laws. We are committed to protecting it, so we will seek to minimize the impact of our production and operational processes. In the performance of the company, we will seek the rational and sustainable use of natural resources, the efficient use and saving of energy, the permanent reduction of polluting emissions and the confinement and safe transport of materials derived from our operation.
Raise questions and suspicions, file complaints
We will ask our direct manager or a superior in case of doubt regarding the interpretation of any policy or legal or ethical matter. We will also let you know if we consider that we are violating current laws that apply to company processes, internal policies, the Code of Ethics or that we observe any situation that concerns us. Our open-door philosophy allows the freedom to approach any hierarchical level with the concerns you have. Taking action to avoid problems should be part of the culture at Carbotecnia. If we observe potentially unethical or illegal conduct, we are invited to report any concerns that may arise. False reports of incidents or that intentionally attempt, with intent or bad faith, will not be accepted or tolerated to damage the reputation, integrity or dignity of any of the members of our organization.
What is not provided for in this Code of Ethics
This Code does not include all the rules or regulations that apply to every situation. Its content has to be considered in conjunction with the policies, practices, instructions and procedures of the company, and with the requirements of the law. However, even when a situation lacks specific guidelines, we expect our collaborators to apply the highest ethical principles to such a circumstance.
Availability of the Code of Ethics
In addition to the fact that each collaborator of the organization must know this Code of Ethics, which is contained in the signed Letter of Adhesion, you will also find this document available on the company's server, in order that you can consult any content update, as well as invite them to meet him and share the commitment he poses to external personnel with whom he interacts in the performance of their duties.
It is the body designated by the Directorate, in charge of:
- Establish ethical and conduct policies and guidelines.
- Monitor due compliance with this Code of Ethics and the policies to which it refers.
- Take the corresponding actions when there is a violation of the provisions referred to above in terms of the corresponding internal work regulations.